PDF Automation System forKalasam Info Tech
Months Duration
Team Members
Project Status
Project Overview
The Challenge
Kalasam Info Tech, a financial document processing company, was struggling with manual PDF handling. Their team was spending 4-5 hours daily on repetitive document compression, merging, and format conversion tasks. This resulted in operational inefficiency, high labor costs, and poor scalability for business growth.
They needed a comprehensive automation solution that could handle thousands of PDFs daily while maintaining security and accuracy standards required in the financial sector.
The Solution
Smik Systems developed an enterprise-grade PDF automation platform with AI-powered processing capabilities. The system intelligently compresses, merges, converts, and extracts text from PDFs with minimal human intervention.
Key features include real-time batch processing, OCR technology for scanned documents, PDF to XML conversion for data integration, and a user-friendly dashboard for operations staff.
Problems We Solved
Client's Pain Points
Manual Processing
500+ PDFs processed manually each day
Time Wastage
4-5 hours per day spent on document handling
Storage Issues
Massive storage overhead with large file sizes
No Automation
Repetitive tasks causing employee fatigue
Our Solutions
AI-Powered Compression
Automated compression reduces file sizes by 75-80% without quality loss
Batch Merge System
Process and merge hundreds of PDFs simultaneously with intelligent categorization
OCR Technology
99.9% accurate text extraction from scanned documents using deep learning
PDF to XML Conversion
Intelligent conversion with structured data extraction and metadata preservation
Built-In Features
What we delivered to the client
Bank-Level Security
256-bit encryption, role-based access control, audit logs
Lightning Fast
Processes 1000 PDFs per minute with parallel processing
AI Integration
Machine learning models for intelligent document classification
User Friendly
Intuitive dashboard for non-technical staff
API Ready
RESTful APIs for seamless integration with existing systems
Analytics
Real-time dashboards with detailed processing metrics
Format Conversion
Convert PDFs to XML, JSON, and other structured formats
Data Mapping
Automatic field extraction and XML schema generation
PDF to XML Conversion
Advanced document transformation with structured data extraction
Conversion Features
- Automatic data field extraction and mapping
- Intelligent schema generation from document structure
- Metadata preservation during conversion
- Batch XML conversion with quality validation
- Support for complex nested structures
Integration Benefits
- Seamless ERP and CRM system integration
- API endpoints for automated XML delivery
- Custom validation rules for financial data
- Error tracking and correction workflows
- Real-time conversion status monitoring
Technology Stack
Modern and production-ready technologies powering the platform
Frontend
React.js
Responsive and interactive user interface
Backend
Python FastAPI
High-performance API with XML parsing & generation
MySQL
Reliable relational database with strong data integrity
Project Timeline
Month 1
Discovery & Planning
- Requirements gathering
- Architecture design
- Database modeling
Month 2-3
Development
- Backend API development
- Frontend dashboard
- AI model integration
- XML conversion module
Month 4
Testing & Optimization
- QA testing
- Performance tuning
- Security audit
- XML validation testing
Month 5
Deployment
- Production launch
- Staff training
- Monitoring setup
Results & Impact
Time Reduction
Storage Saved
PDFs/Day
Accuracy
Annual Savings
Team Members
✓ Project Success Metrics
98% efficiency improvement • Zero downtime in 6 months • Full team adoption in 2 weeks
Client Testimonial
Smik Systems transformed our document handling process completely. What used to take an entire department 8 hours now happens in under an hour. The ROI was visible within the first month itself.
Rajesh Kumar
Operations Director
Kalasam Info Tech
Deliverables
What We Delivered
- Fully functional PDF automation platform
- Admin & user dashboards
- PDF to XML conversion engine
- REST API for third-party integration
- Complete documentation & API guides
- Staff training sessions
Support & Maintenance
- 24/7 dedicated support team
- Monthly performance reports
- Bug fixes & security patches
- Regular software updates
- Quarterly optimization reviews
- 24-month SLA guarantee